for GDPR Data Compliance

ScanR is a low cost software product that helps organisations with GDPR data compliance, helping towards avoiding substantial fines and reputational damage.

Play Introduction Video

ScanR Screens

Discover Sensitive and Personal Identifiable Information within all types of structured and unstructured documents, produce intelligent reports and take actions.

Automates the process for responding to Right to be Forgotten and Subject Access Request’s.

GDPR Sensitive Data Compliance

Challenge

  • GDPR will require all organisations that trade within Europe to focus on identifying and retrieving personal data of employees, customers such as names, addresses or financial data.
  • The “Subject Access Request” response time will decrease from 40 days down to 30 days. It takes an average of 60 days for an organisation to respond to a Subject Access Request.
  • The new “Right to be Forgotten/Removed” rule will allow employees, customers to request that you identify and retrieve all the digital information you hold on them and then remove it entirely from your systems.

Achieving GDPR data compliance

Three simple steps for compliance

Discover

  • Discovers Sensitive & Personal Identifiable Information within all types of structured & unstructured documents.
  • Connect to File Shares, SharePoint, Office 365, OneDrive, Google Drive, DropBox, emails and  databases.
  • Understand all versions of Word, Excel, PowerPoint, PDF, photocopies & images.

Report

  • Includes Artificial Intelligence with Pattern Matching to ensure key word accuracy.
  • Build interactive reports to make informed decisions.
  • Score sensitive words or phrases based on the level of exposure.

Action

  • A fully automated process for responding to Right to be Forgotten & Subject Access Request’s.
  • Produce a Word of PDF document that can be sent to the person making the inquiry.
  • Full audit trail showing inquiry, confirmation & response dates.
  • Delete or redact documents containing sensitive information.

Annual subscription pricing with unlimited scans and users based on the size of document data

Discounts available for schools, colleges, universities & charities.

Company Size: Small

£4,999

Company Size: Medium

£9,999

Company Size: Large

£19,999

Join the list of successful companies using ScanR

“The GDPR requires all organisations to implement a wide range of measures to reduce the risk of their breaching the GDPR and to prove that they take data governance seriously, ScanR provides us with that capability.”  

University of Derby | James Eaglesfield | Data Protection Officer

How it works

Step 1: Select a platform
Step 2: Select a file type
Step 3: Produce reports, export the results and respond to incoming requests

Work’s Cross Platform

ScanR is a locally hosted application that will connect to the systems where you store your documents and images. In this example ScanR is connecting to XXXX, and will scan all the documents and images for sensitive personal identifiable information.

Scan Multiple File Types

ScanR will open each document, read it and understand all the text regardless of what language the document has been created in. ScanR contains over 100 sensitive key rule words, you can easily define your own key words. These rules can look for words or phrases, patterns or a combination of the two within a given proximity. We also have rules using Artificial Intelligence based on Pattern Matching. This finds the names of people and companies and addresses, this ensures sensitive key word accuracy. If we come across an image, photocopy or scanned PDF ScanR will OCR (Optical Character Recognition), and then identify the text for free.

Fully Compliant Documents

ScanR has a fully automated process for responding to Right to be Forgotten & Subject Access Request’s. ScanR will produce a Word or PDF document that can be sent to the person making the inquiry. Contains a full audit trail showing inquiry, confirmation & response dates. You can redact or delete documents containing sensitive information.

TRY IT NOW – It all begins here

Fill out the form to request a free and full-featured 7 day trial and we’ll email you the license key.

Scan R Blue CTA Trial